Optimizing the optimizer...

IT Project Management


  • Stakeholder identification.
  • Setting up a stakeholder engagement plan.
  • Continuous stakeholder interaction.
  • Reporting back to stakeholders.
  • Use in practice

    Tools: power-interest grid


  • Plan schedule management
  • Sequence activities
  • Estimate durations
  • Develop the project schedule
  • Control the schedule
  • Use in practice

    Units of measure: calendar dates, story points, man hours


  • Forming
  • Storming
  • Norming
  • Performing
  • Adjourning
  • Use in practice

    Meetings: daily meetings, stand-ups, retrospective, backlog planning, brainstorm, demo meetings
    Techniques: Interactive, push and pull communication


  • Identification
  • Analysis
  • Response Planning
  • Risk Mitigation
  • Risk Monitoring
  • Use in practice

    Units of measure: likelihood, impact
    Tools: register, cause analysis, SWOT, risk alerts, probability and impact matrix


  • Initiation
  • Planning
  • Delegation
  • Execution
  • Monitoring and control
  • Testing
  • Closure
  • Use in practice

    PM methodologies: agile, waterfall
    Tools: kanban, gantt, burndown chart, flowchart, SMART


  • Resource planning
  • Cost estimating
  • Cost budgeting
  • Cost control
  • Use in practice

    Tools: cost reporting spreadsheets


  • Quality Planning
  • Quality Assurance
  • Quality Control
  • Continuous Improvement
  • Use in practice

    Tools: customer satisfaction index, productivity, cost performance, cycle time, return on investment, alignment with strategic business goals


  • Collect the required inputs
  • Generate a WBS
  • Translate WBS into tasks
  • Identify project requirements
  • Develop a scope statement
  • Define your processes
  • Use in practice

    Tools: Statement of Scope (SOS) and Work Breakdown Structure (WBS) templates